A system, not a tool

hejmonday is not another todo app. It's a system you work with -- a weekly rhythm for planning, reflecting, and staying honest about what matters.

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This is not a todo app

It's a personal operating system for your work and goals.

Most productivity tools give you an inbox that grows, notifications that nag, and a backlog that haunts you. hejmonday does the opposite. It gives you one page per week and one page per quarter. That's it.

But here's the thing: hejmonday only works if you work with it. It's a system, not a tool you passively fill. You show up on Monday, set your focus. You check in during the week. At the end of the week, you look back honestly. Then you start fresh.

There are no reminders, no overdue badges, no guilt. Just a blank page and a simple question: what matters this week?

The core principle Think in weeks, not days. Reflect honestly. Nothing carries over automatically -- you decide what moves forward and what gets dropped. That's where the real clarity comes from.

Your weekly rhythm

A lightweight cadence to keep you focused without feeling rigid.

You don't need to follow this exactly. But if you're looking for a starting point, this rhythm works well:

Week closing

Look back at This Week. What got done? What didn't? Why? Then open Next Week and set your focus. Nothing carries over automatically -- you decide what moves forward and what gets dropped. Two or three important things is enough.

During the week

Check things off as you go. Add notes, thoughts, or new tasks that come up. Don't overthink it.

Why nothing carries over hejmonday doesn't auto-carry unfinished tasks. That's intentional. If something keeps showing up week after week, it's a signal -- maybe it's not actually important, maybe it needs to be broken down differently, or maybe you're avoiding it. The act of manually moving a task forward (or choosing not to) is where the real reflection happens.

The Someday tab is for things you don't want to forget but don't belong in a specific week yet. Park ideas there and pull them in when the time is right.

Working with goals

Think bigger, but stay grounded in what you can actually do.

Switch to the Goals section to zoom out from weekly tasks and think in quarters.

Set 2-3 goals per quarter

Not more. If everything is a priority, nothing is. Pick the things that would make you genuinely proud at the end of the quarter.

Make them specific

Write "Launch MVP and get 10 beta users" instead of "Work on product." Specific goals let you know when you've actually hit them.

Connect weeks to quarters

Each week, ask yourself: do my tasks connect to my quarterly goals? This small check keeps you from drifting into busywork that feels productive but doesn't lead anywhere.

Reflect at quarter end

When the quarter wraps up, your page moves to Last Quarter. Look back honestly. What worked? What surprised you? What do you want to carry forward?

A good weekly check-in question If I keep doing what I did this week for the rest of the quarter, will I reach my goals?

Long-term vision

Not a plan. A compass.

The Long-Term tab in the Goals section is for thinking 3 years ahead. Where do you want to be? What kind of work do you want to do? What matters to you?

This isn't a rigid plan -- life changes, and your vision should change with it. Think of it as a compass that gives your quarters and weeks a sense of direction.

Revisit it every quarter. Does your direction still feel right? If not, update it. There's no penalty for changing course -- only for never checking.

Try this prompt Three years from now, what would make me proud? Write whatever comes to mind. You can always refine it later.

Markdown basics

hejmonday uses markdown so you can write quickly and stay in flow.

You don't need to learn much. Here are the basics you'll use most:

What you type What you see
### Headline
Headline
**bold text**
bold text
*italic text*
italic text
- item one
- item two
- item three
  • item one
  • item two
  • item three
- [ ] open task
- [x] done task
  • open task
  • done task
~~strikethrough~~
strikethrough

That's it. You can combine these however you like. Most people use headlines to create sections, lists for tasks, and bold for emphasis.

Templates

A starting point for every fresh week and quarter.

When you open a new week or quarter for the first time, hejmonday fills the page with a template. This gives you structure to start with -- headings, prompts, placeholder tasks -- so you're never staring at a blank page.

How they work

  • Templates appear automatically when a week or quarter has no content yet
  • Start typing and the template becomes your content
  • If you navigate away without making changes, the template disappears -- nothing is saved

Make them yours

Go to Settings to customize your templates. Change the headings, add your own prompts, remove what doesn't fit. The template should match how you think, not the other way around.

A good template is short Two or three headings with a prompt underneath each one. Enough structure to get you started, not so much that it feels like filling out a form.

Coaching

A nudge at the right moment, delivered to your inbox.

hejmonday can send you coaching emails -- short, personal reflections based on what you've actually been working on. They arrive at the end of each week, so you can close the week with perspective.

Three levels of reflection

  • Weekly -- A look at your past weeks. What did you finish? What fell off? What deserves your attention next week?
  • Quarterly -- Sent at the end of each quarter. Are your weekly tasks moving you toward your goals, or are you drifting?
  • Yearly -- A bigger picture review at the end of December. Where are you heading long-term?

How it works

The emails are generated by AI based on your actual tasks and goals -- not generic advice. You can customize the coaching tone in Settings with a Coaching Manual that tells the coach how to talk to you, and a Manual to Me where you describe your context, values, and what kind of feedback helps you most.

Choose your cadence

In Settings, you pick which emails you want: weekly, quarterly, yearly, or any combination. You can also turn them off entirely.

Not another notification These emails aren't reminders or to-do lists. They're reflections. Think of them as a conversation with someone who's been paying attention to your work and asks the questions you'd ask yourself -- if you had the distance.